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Administrative Assistant
Municipality: City of Abbotsford This posting closed on

June 18, 2019
at 4:30 PM
Job ID: 19-126 (Please quote job ID on resume when applying)
Department: Innovation, Strategy & Intergovernmental Relations
Job Description: At the City of Abbotsford our people are our greatest asset. We offer a wide range of diverse, stimulating and rewarding career opportunities that support and recognize high levels of performance. In Abbotsford, we work strongly to create a challenging and rewarding environment for our employees to thrive. We invite you to become part of a place that has strong corporate and organizational values, rewarding career paths, challenging opportunities and an engaging and dynamic team to work with.

Be part of the story. Join our team today.

We are seeking a dynamic, self-motivated professional to join our Executive Office Team as our Administrative Assistant. In this exciting role you will report to the Executive Assistant, Innovation, Strategy and Intergovernmental Relations and be responsible for providing a wide range of confidential administrative support services directly to Abbotsford City Council, General Manager of Innovation, Strategy, and Intergovernmental Relations, as well as the City Manager and Mayor’s Offices.

The ideal candidate will possess strong organizational and interpersonal skills, supported by a solid foundation in administrative coordination that will prove vital for managing calendar scheduling, correspondence, processing invoices, as well as supporting the coordination of a variety Committee meetings, general administrative tasks and providing back-up administrative support and coverage to other members of the administrative team. This position is a key point of contact via telephone, email and in person for this fast-paced and dynamic office, making excellent and professional interpersonal and communication skills critical to success.

This position requires confidentiality in all matters of a sensitive or political nature. You will exercise considerable independence of action and judgment when dealing with officials, department leaders, employees and the general public. Your proven skills, knowledge and abilities as an Administrative Assistant, along with your experience in a political environment will make you an asset to the team.

Your superior time management and communication skills will allow you to excel in a fast paced environment with numerous stakeholders and changing priorities. Your confidence, flexibility and quick thinking will assist you in dealing with the daily trials that come your way. Building and managing relationships with all levels of the organization will be essential as you establish yourself in this challenging and rewarding role.

As the Administrative Assistant you will have:
• a Diploma in Office Administration, Business Administration or related field;
• a minimum of two (2) years’ experience in Office Administration; and
• advanced Microsoft Office: Word, Outlook, Excel, & PowerPoint skills.

An equivalent combination of education and experience may be considered.

At the City of Abbotsford we work strongly to create a challenging and rewarding environment for our employees to thrive. We offer ongoing personal and professional development opportunities, competitive compensation and a comprehensive benefits package.

Opening Date: June 4, 2019 08:30 AM
Closing Date: June 18, 2019 04:30 PM

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